Coffee and chat - 9:30am
General Meeting start - 10:00am
BLUE HERON HOMEOWNERS ASSOCIATION MINUTES
SEPTEMBER 9 2007 MEETING
President Tom Palangio called the meeting to order at 10:35 A.M.
There were 39 homeowners represented at this meeting
1. THE MINUTES OF THE PREVIOUS MEETING WERE APPROVED AS PRINTED.
2. THE TREASURER’S REPORT WAS APPROVED AS PRINTED.
3. TRUSTEE SEARCH COMMITTEE
a. Ed Vea reported that 30 banks have been contacted. Some want to manage our funds and appoint an on-site manager.
b. We did receive a proposal from Appletree. The Trustee Search Committee voted against this as it would be a conflict of interest.
c. Based on Legal Consul, we can assume the role of Trustee.
d. As of August 31, no checks have been written.
e. For us to move forward, we have to assume this roll.
f. We will have to write a new Trust Document. This will have to be approved by 2/3 of the Homeowners.
g. Our money will be staying at Mauch Chunk Bank and they will be paying our bills.
h. The Trust Document does not allow for an interim Trustee.
i. We will be getting a proposal from PMA to do some of the Trustee Duties.
j .Our Board and Advisory Committee will remain in place.
k. We will have to hire someone to do the Administrative Duties
l. Appletree will remain as our Property Management Company.
m. Insurance will remain in place.
Ted Kling made a motion to tally the votes. The motion passed
A recess was called.
The Meeting was reconvened.
4. RENOVATIONS/STAINING PROJECT Mike Delancy/Keystone Concepts
a. Mike Delancy presented a repair proposal. He said the two bedroom houses would be $900.00 and the three
bedroom would be $1600.00. He said he knows that some houses would not need that many repairs.
b. He will be starting Units 7-10 soon. The houses will be power washed and then stained. The decks will be done in
two different colors to see which looks better.
c. He will do the repairs to the houses this fall.
d. Fawn Court will be the first court to be stained.
e. Homeowners will be responsible for the cost of the repairs.
f. Each homeowner will receive an estimate.
g. 90% of the work is around the gables and loose boards.
h. Every house will be inspected by Collin Devereaux. He will charge the homeowner $50.00 for the inspection.
i. If the homeowner does his own work, Mike will inspect the house before he starts the power washing and
staining.
j. The houses will be power washed then the stain will be applied.
k. The total project will be completed over the next four years.
l. Mike Delancy is the owner of Keystone Concepts which has offices in Blue Heron and Pittsburg.
m. Mike will do an assessment of the houses to try to determine which houses or courts should be done first.
n. It may be possible to borrow the monies needed to complete the whole job. We have done this in the past.
5 APPLETREE—BRAD JONES
a The bears are becoming active again.
b. Snow is on the way. If you want your upstairs deck shoveled, call Megan at Appletree. The cost is $30.00.
c. Metrocast was digging up some of the paths. They do not have to re-stone the paths If any one has a problem,
call Brad.
6. Homeowner Concerns for Appletree.
a. Rowland Hauser said the people who pick the garbage are not getting all the garbage out of the bottom of the
cans.
b. Could the maintenance people pick up the overflowing garbage?
c. There use to be hasps on the garbage cans. They were removed because the bears were still getting into the cans.
They were destroying the cans in the process. Appletree will get a quote on new Trash cans.
d. Are we going to be patching the roads any time soon?
e. The culverts need to marked better.
7. NEW BUSINESS
a. There were 84 valid votes. 75 were in favor of BHHOA becoming the new Trustee. 9 were opposed.
b. Ron Materniak has 101 E-mail addresses. If you have not given him your e-mail address, please forward it to him.
This saves time and money.
c. We have a Blog site. Anyone can look at it. . We encourage everyone to register for the site. It is a good way to
be informed as to what is going on in the community.
d. The Fall Fest will be held on October 13th at the Mountains Edge.
e. Rowland Hauser suggested that we give Linda Snyder a gift for all her years of service to the community.
Callie Price will look into this matter.
f. People who rent their houses now have to get an Occupancy Permit from Kidder Township. The houses have to
be inspected by the Code Officer and then brought up to code before the permit is issued. Maybe we should ask
to see the Code.
g. Holiday Decorating will take place on December 1, 2007.
h. Thank you to Jim Nanovic for attending this meeting. We will be retaining his services in the future.
The meeting was adjourned at 12:14 p.m.
Respectfully submitted,
Caroline M. Price, Recording Secretary
FUTURE MEETINGS
December 9, 2007
Hanging of the Greens – December 1, 2007
SEPTEMBER 9 2007 MEETING
President Tom Palangio called the meeting to order at 10:35 A.M.
There were 39 homeowners represented at this meeting
1. THE MINUTES OF THE PREVIOUS MEETING WERE APPROVED AS PRINTED.
2. THE TREASURER’S REPORT WAS APPROVED AS PRINTED.
3. TRUSTEE SEARCH COMMITTEE
a. Ed Vea reported that 30 banks have been contacted. Some want to manage our funds and appoint an on-site manager.
b. We did receive a proposal from Appletree. The Trustee Search Committee voted against this as it would be a conflict of interest.
c. Based on Legal Consul, we can assume the role of Trustee.
d. As of August 31, no checks have been written.
e. For us to move forward, we have to assume this roll.
f. We will have to write a new Trust Document. This will have to be approved by 2/3 of the Homeowners.
g. Our money will be staying at Mauch Chunk Bank and they will be paying our bills.
h. The Trust Document does not allow for an interim Trustee.
i. We will be getting a proposal from PMA to do some of the Trustee Duties.
j .Our Board and Advisory Committee will remain in place.
k. We will have to hire someone to do the Administrative Duties
l. Appletree will remain as our Property Management Company.
m. Insurance will remain in place.
Ted Kling made a motion to tally the votes. The motion passed
A recess was called.
The Meeting was reconvened.
4. RENOVATIONS/STAINING PROJECT Mike Delancy/Keystone Concepts
a. Mike Delancy presented a repair proposal. He said the two bedroom houses would be $900.00 and the three
bedroom would be $1600.00. He said he knows that some houses would not need that many repairs.
b. He will be starting Units 7-10 soon. The houses will be power washed and then stained. The decks will be done in
two different colors to see which looks better.
c. He will do the repairs to the houses this fall.
d. Fawn Court will be the first court to be stained.
e. Homeowners will be responsible for the cost of the repairs.
f. Each homeowner will receive an estimate.
g. 90% of the work is around the gables and loose boards.
h. Every house will be inspected by Collin Devereaux. He will charge the homeowner $50.00 for the inspection.
i. If the homeowner does his own work, Mike will inspect the house before he starts the power washing and
staining.
j. The houses will be power washed then the stain will be applied.
k. The total project will be completed over the next four years.
l. Mike Delancy is the owner of Keystone Concepts which has offices in Blue Heron and Pittsburg.
m. Mike will do an assessment of the houses to try to determine which houses or courts should be done first.
n. It may be possible to borrow the monies needed to complete the whole job. We have done this in the past.
5 APPLETREE—BRAD JONES
a The bears are becoming active again.
b. Snow is on the way. If you want your upstairs deck shoveled, call Megan at Appletree. The cost is $30.00.
c. Metrocast was digging up some of the paths. They do not have to re-stone the paths If any one has a problem,
call Brad.
6. Homeowner Concerns for Appletree.
a. Rowland Hauser said the people who pick the garbage are not getting all the garbage out of the bottom of the
cans.
b. Could the maintenance people pick up the overflowing garbage?
c. There use to be hasps on the garbage cans. They were removed because the bears were still getting into the cans.
They were destroying the cans in the process. Appletree will get a quote on new Trash cans.
d. Are we going to be patching the roads any time soon?
e. The culverts need to marked better.
7. NEW BUSINESS
a. There were 84 valid votes. 75 were in favor of BHHOA becoming the new Trustee. 9 were opposed.
b. Ron Materniak has 101 E-mail addresses. If you have not given him your e-mail address, please forward it to him.
This saves time and money.
c. We have a Blog site. Anyone can look at it. . We encourage everyone to register for the site. It is a good way to
be informed as to what is going on in the community.
d. The Fall Fest will be held on October 13th at the Mountains Edge.
e. Rowland Hauser suggested that we give Linda Snyder a gift for all her years of service to the community.
Callie Price will look into this matter.
f. People who rent their houses now have to get an Occupancy Permit from Kidder Township. The houses have to
be inspected by the Code Officer and then brought up to code before the permit is issued. Maybe we should ask
to see the Code.
g. Holiday Decorating will take place on December 1, 2007.
h. Thank you to Jim Nanovic for attending this meeting. We will be retaining his services in the future.
The meeting was adjourned at 12:14 p.m.
Respectfully submitted,
Caroline M. Price, Recording Secretary
FUTURE MEETINGS
December 9, 2007
Hanging of the Greens – December 1, 2007
1 comment:
Mr. Hauser pointed out that the Trustee must post of Fidelity bond or insurance in accordance with the Trust document before the new Trustee can handle the funds of the Trustee. Has this been done? It not; why not. Please amend minutes to reflect this very important matter. m. do not cover this item.
R E Hauser
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